Dealing with cross-border transactions, making a proforma invoice, and managing the entire process can take a toll on you. Luckily, the best online software lets you manage it all. But, what’s the process to make a proforma invoice, and how can you use a free invoice template to make one?
Besides, a proforma invoice is quite different from a commercial invoice. Not understanding the difference can lead to faulty transactions and problems in transactions and custom clearance. Basically, a proforma invoice lays down some agreements so that
your customers can understand your terms better.
You must also add the taxes and any travel charges. These parameters will help your customers decide if they need an order or not. This is one of the main reasons why customers give weightage to a proforma invoice and utilize it to streamline processes and boost purchases.
Moreover, it will make it super easy for customs authorities to determine duties and taxes for shipment. This will expedite the verification process and prevent delays in delivery. All this can look overwhelming, but you need not worry as the best online software will help you create one in minutes. Before we move further and understand how you can create a good proforma invoice, let us establish the difference between two kinds of invoices- proforma and commercial.
Proforma Vs Commercial Invoices
A Proforma invoice is more or less similar to a cost estimate. Thus, it is used for import and export processes where the seller and buyer have never worked before.
At the same time, the commercial invoice will properly list out all services and products you have provided to your customers. While both documents look similar, a vendor will use a proforma invoice. In these cases, a commercial invoice is shared for billing. Luckily, the best online invoice software will help you automate the entire process and improve customer service.
How Can You Create Proforma Invoices With A Free Invoice Template?
The best online invoice software lets you save a proforma invoice till the time you give it a final confirmation. However, you need to understand that at this stage, your document will not have an invoice number. Also, it will not carry the label “Proforma Invoice.”
Luckily, you don’t need to learn a lot to make a proforma invoice. Moreover, you don’t need to be stationed at your desk to make them; you can invoice on the go! Follow these steps to make a proforma invoice sound in all aspects.
- Click on the “+” icon on the screen.
- Select “Create New Invoice.”
- Add in all the relevant details at this step. These are some but not limited to quantity, price, customer details, VAT, and other relevant parameters.
- Now that you are done adding all the information click on ‘More.’
- The best online software will help you create and edit proforma invoices with ease.
- Once you have made all the changes, you can choose to print it, share it with your clients or check it once more!
- If you are not doing any of the above things, click on “Complete Invoice” to save the invoice.
The best part is you can choose to share your invoice via any messaging and email app. Also, if you choose to make changes and finalize your invoice later, you will face no issues doing that.
Good proforma invoices can help you build smooth relations with customers and address their needs better.
Is There A Difference Between Formats for Proforma and Commercial Invoice?
Since both invoices look similar, it is essential to label them. Also, you need to note that sharing a proforma invoice does not give you the right to demand payments. Customers will only pay you when you complete your contract or, as discussed before.
Wrapping Up
So this is how the best online invoice software can help you send bills and even get paid much before time. A free invoice template can help you customize proforma invoices and meet client demands with ease.
There are chances that you also receive advance payments when you send out a proformainvoice. Besides, you can deliver your
services better, pay for your supplies, and build a relationship that stands the test of time and tide.
